OB/GYN CRM Built for Prenatal Care, Well-Woman, and Fertility
OB/GYN practices balance long-term continuity-of-care relationships with high new-patient acquisition pressure. Velant captures every new-patient inquiry in seconds, runs prenatal milestone workflows, and drives annual well-woman recall — across single locations and large multi-physician groups.
Grow new-patient volume and well-woman recall
Book a walkthrough — see the OB/GYN workflow from first inquiry through prenatal milestone cycle.
Capture every new-patient and prenatal inquiry
Pregnant patients and women searching for a new GYN are highly time-sensitive — they're comparing 3-5 practices and going with the first one to respond clearly. Velant answers every inquiry in under 30 seconds via AI Voice Agent, AI Lead Follow-up SMS, and AI Booking Agent.
- AI Voice Agent: every inbound call answered in under 5 seconds
- AI Lead Follow-up SMS: every form, ad click, and DM answered in under 30 seconds
- Insurance + Medicaid eligibility verification before booking
- OB vs. GYN intake routing with appropriate provider matching
- Closed-loop attribution from search query to booked first visit
Prenatal milestone workflows that run themselves
Prenatal care requires consistent touchpoints: glucose tolerance test, anatomy ultrasound, Tdap, RhoGAM, GBS screen, postpartum follow-up. Velant runs the entire schedule automatically — milestone-timed reminders, prep instructions, and rebooking workflows when patients miss appointments.
- Gestational-age-based milestone scheduling
- Prep instructions for each milestone visit (GTT, anatomy scan)
- Tdap, flu, COVID booster reminders during pregnancy
- Postpartum visit recall at 6 weeks
- High-risk pregnancy escalation flags
Annual well-woman recall that actually drives bookings
Well-woman exams are the foundation of long-term GYN practice growth. Most practices send batch reminders that get ignored. Velant runs personalized AI recall: anniversary timing, age-appropriate screening reminders (mammogram, Pap, bone density), preferred-contact-method messaging, and warm handoff to a coordinator when the patient is ready to book.
- Annual well-woman anniversary detection per patient
- Age-appropriate screening prompts (Pap, mammo, colonoscopy referral, bone density)
- Multi-channel escalation: SMS → email → AI call if no response
- Auto-booking with provider preference and available slots
- Lapsed-patient reactivation campaigns
Built for multi-physician OB/GYN groups
Velant's unlimited-user pricing fits independent OB/GYNs, multi-physician groups, and OB/GYN divisions within multi-specialty groups. Per-physician scorecards, per-location pipelines, group-level rollup.
FAQs
What is OB/GYN CRM software?
OB/GYN CRM software handles new-patient acquisition, prenatal milestone reminder workflows, annual well-woman recall, real-time insurance and Medicaid verification, and closed-loop revenue attribution. Velant runs all of this on one HIPAA-compliant platform.
Can Velant handle Medicaid eligibility?
Yes. Velant runs real-time 270/271 eligibility for Medicaid, commercial, and Medicare. This matters for OB/GYN where a large share of prenatal volume is Medicaid-covered and you need confirmation before scheduling.
Does Velant integrate with OB/GYN EHRs?
Velant handles the entire pre-visit and recall workflow: capture, AI follow-up, eligibility, scheduling, milestone reminders. Once the patient is in the exam room, the record can push into your clinical EHR. Many OB/GYN practices consolidate onto Velant's built-in EHR.
How does Velant handle prenatal milestone reminders?
Velant tracks gestational age per patient and runs milestone-timed workflows automatically: GTT at 24-28 weeks, anatomy scan at 18-22 weeks, Tdap at 27-36 weeks, GBS at 35-37 weeks, postpartum at 6 weeks. Each milestone has its own prep instructions and rebooking automation.
How much does Velant cost for an OB/GYN practice?
Velant Core is $99/mo unlimited users. AI Advanced ($499/mo) adds AI Voice Agent + AI Booking Agent. A typical OB/GYN practice runs $250–$700/month total, paid back many times by the new-patient capture rate and well-woman recall volume.
Is Velant HIPAA-compliant for OB/GYN?
Yes. BAA available, role-based access, audit logs, encrypted communications, and TCPA-aware messaging — including sensitive prenatal and gynecologic context.